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Documentation

Matt Snell

AAYFL Web Master


2020 Registration Links


Enter Coach Information

If you are having any troubles figuring out how to enter your coaches information into Sports Engine, please look at the document below. This document will give you step by step instructions on how to enter your coaches info.


MIRRORING (NEW!!!!)

We sent a message out in August asking if there was an interest in being able to mirror our AAYFL team rosters, schedules, etc to YOUR Sports Engine site.

To the right is a document put together by Matt McQuestion that goes through the process and shows you how to do it.  The Chiefs have been doing this for two years now and Matt is very versed at the process.  if you have any questions please send him an e-mail 


Documentation Requirements

Each season, all AAYFL member clubs must submit the following documentation to the AAYFL prior to September 1.

  • Team rosters for all grades
  • Club Weight Verification form
  • Club School Verification form

This documentation ensures clubs have completed all necessary steps to ensure compliance with league rules as it relates to

  • Uniform numbering
  • Ball carrier eligibility
  • Residency eligibility

Failure to submit this documentation by September 1 will result in fines and potential suspension and forfeitures of games.

Below are tutorials for the completion and submission of all necessary documentation.  Please read thoroughly and follow these steps and you should have no problem completing all requirements.

***NEW*** MIRRORING ***NEW***


COACH INFORMATION: PLEASE READ

Coaches should be listed in the PUBLIC rosters for each team.  We don't need coaches information in the private rosters at all.  The private rosters are just for players!

CLUB SUBMISSION DOCUMENTS

Below are the three documents that need to be completed and submitted by each club online to the Roster Documents page located under the Clubs link on the main site navigation bar.

If you cannot see the Roster Documents link when you hover over your club page you don't have administrative rights and need to send an e-mail to web@aayfl.org requesting rights.

Once you have downloaded copies of all the documents, fill in all required information and go to your Club roster pages and then follow instructions beginning with Step 1 to upload all documents.


IMPORTANT TIP IF YOU WANT TO DELETE LAST YEAR'S ROSTERS

You can replace your entire roster from last year for each of your teams and start from scratch in uploading new rosters if you wish.  Here is the steps:

(Make sure you are in EDIT mode) and then click on the tab that says “Manage Team”.  Then click on ROSTER, click on the checkbox at the top of the page which should select all players and then click REMOVE.  This will get rid of your rosters for this team so you can upload from scratch.


VERIFICATION DOCUMENTS FOR PLAYERS' FAMILIES

Below are forms you may distribute to your families who need to complete either the weight verification form or the school verification form.

The AAYFL does NOT need copies of these agreements. These forms are supplied as a convenience for you and should be retained by a member of your board once completed and submitted to you by your members.


STEP 1 - ENTER YOUR CLUB'S ROSTER DOCUMENTS PAGE AND GO INTO "EDIT" MODE

A private page for all roster documentation has been created for each of our clubs.  To access this private page you must have administrator rights on our website.   

  • Hover on CLUB PAGES on the top menu from any page and hover over your club name.   You will then see the private page, Roster Documents.
  • In the upper left area of the webpage, you will see two icons: (1) An “Admin” gear icon, and (2) an “Edit Mode” toggle switch icon. BE SURE TO TOGGLE THE EDIT MODE switch to “ON” in order to see the webpage as shown in the screen print to the right.  

NOTE:  If you do not see the Roster Documents page first ensure you are logged into your account.   If you still do not see the page after you are logged in please send an e-mail to web@aayfl.org to request administrator rights.  Please ensure you include:

  • Your name
  • Your e-mail address
  • Club

STEP 2 UPLOAD YOUR CLUB'S PRIVATE ROSTERS

On your Club's Roster Documents page you will see a header that says '2019" and then a widget below that with three squares inside it.  

  1. Click on the square on the left where it says "Add Page Element"
  2. Choose "Document" and click "Browse" and upload your roster document
  3. Click on the link "Create this Element"

STEP 3 - UPLOAD YOUR CLUB'S PUBLIC ROSTERS

Next you will want to make a template for each team to upload to each of your team pages.   Choose one of your teams and keep only the players on that team.  Delete all information after Column D and then delete all players not on the team you have chosen.  Save your file with a new name (i.e 2018 Greenfield Roster Template - 8th Grade).  Close that file and reopen the Roster Template - Public file and repeat the same steps for the next team.  When finished you should have a roster template for each of your teams.

Go To Your Club Page and Choose a Team To Upload

1.  Hover on CLUB PAGES and click on your team.

2.  Click on the first team on your team button list

3.  Select the ROSTER tab

4. Click on ADD A PLAYER

5.  Choose Import from Excel and click on Choose File

6. Select your PUBLIC TEMPLATE file for your team and click ADD PLAYERS TO ROSTER

You should now see your team's roster.  Repeat the steps above for each of your remaining teams.


Step 4 - Upload The Club Weight Verification Form

Access your club's private "Roster Documents" page as you did above. Ensure you are in EDIT MODE.

In the center square click on "Add Page Element" and choose "Document" and then upload the 2018 AAYFL CLUB SUBMISSION DOCUMENT - WEIGHT VERIFICATION you completed and saved to your computer.


STEP 5 - UPLOAD THE SCHOOL VERIFICATION FORM

Access your club's private "Roster Documents" page as you did above. Ensure you are in EDIT MODE.

In the remaining empty square (on the right) click on "Add Page Element" and choose "Document" and then upload the 2018 AAYFL CLUB SUBMISSION DOCUMENT - SCHOOL VERIFICATION you completed and saved to your computer.


VISUAL AID - "EDIT" PAGE ON ROSTER DOCUMENTS